Thursday, October 30, 2014

QOVF Final Moving Forward Message



This message from our Quilts of Valor Foundation Executive Director, Susan Gordon, just went out to thousands of us valued Volunteers and QOVF Volunteer Members throughout the US and various other regions and countries throughout our planet.  It is truly a message worth reading at least once...Please do...Thank YOU!

Deb Lindley/East Central Illinois Quilts of Valor® State Coordinator
Quilts of Valor® Foundation
217.264.2051 (Direct)
deb.lindley@QOVF.org
www.QOVF.org

"Covering our Service Members and Veterans touched by war with Quilts of Valo®r..."

The Quilts of Valor® Foundation is a non-profit established and operated in accordance with section 501(c)(3) of the Internal Revenue Code.

East Central Illinois QOV Blog:  http://eastcentralilqov.blogspot.com/



Quilts of Valor ® Foundation


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The Quilts of Valor ® Foundation 
"Moving Forward" Final Message
From Director, Susan Gordon


Dear Volunteers:

You have heard from our Assistant Executive Director, and our Board Members. Sharon and I have tried to answer both publically and individually your comments and your concerns. In this final installment in our "Moving Forward" series, I would like to address two questions: Am I a quilter, and how much am I paid as Executive Director? Here are my answers.

I live in Georgia. I joined the Quilts of Valor effort in 2009. I have made hundreds of blocks and many Quilts of Valor. I organized a local group and solicited donations for our supplies. At some point, I was asked by Catherine or June to become a Regional Coordinator, which included FL, AL, NC, SC, GA, and TN. When State Coordinators were added to our structure, my territory thankfully shrank. Before becoming your Executive Director, I was the GA State Coordinator and the Destinations Coordinator. I also organized QOVF's first-ever leadership conference in Nebraska City, NE, in 2013.

As you can see, I have performed a number of duties within this organization. I have received the same compensation each of you has received: the tears, gratitude, and humility I see each time I award a Quilt of Valor. It is when recipients say, "I was just doing my job, ma'am," that I am rewarded. It is the opportunity to honor men and women for their service and sacrifice in a way I was not able to honor my father, a WWII POW and disabled veteran, that is my compensation. He died in 1970, before Catherine's dream was born. I think of him with every quilt I present, and I feel proud that I can do this for him and all the others to whom I owe my freedoms.

These days, I am not making many Quilts of Valor. I spend as much each month as many of you in terms of dollars and time, but not for fabric. I purchase office supplies, ship materials, and stay in contact with our volunteers and volunteer leaders. I travel many miles each week and average 50 or more hours a week on QOVF-related business.

In looking for guidance in bringing structure to our foundation, we researched other non-profits. We did not find any that offers as much or asks so little from their volunteers in terms of financial support. Many did not offer a choice; people are either members, or they are not. QOVF will continue to welcome all who wish to honor our mission and our core values by making and awarding Quilts of Valor.

I hope we have made our case for your continued support. Our membership is growing daily. Whether you choose to become a member or continue as a volunteer, I am eager to see you carry on, supporting the mission of this foundation. I hope you will watch for the great things and continued growth in QOVF's second decade. Our mission and our motives are pure.

Susan Gordon,
Executive Director

Susan Gordon 



R. Susan Gordon
Executive Director
Quilts of Valor ® Foundation

Thank you for putting service above self.
Your efforts make a difference.


October  2014



Contact Us

email

Website

Address
3050 Five Forks Trickum Rd
PMB 430
Lilburn, GA 30047

Join Our Mailing List

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Wednesday, October 29, 2014

East Central Illinois QOV has a Brand-NEW Facebook Page!

Check out our Brand-NEW Facebook page:  https://www.facebook.com/groups/EastCentralILQOV/

Veteran's Memorial Wall in Robinson, IL
We want to see ALL of You - drop by, join in, post some pics of your latest Quilts of Valor work, check out our library of quilt patterns, watch a video, get up-to-date calendar info on upcoming events, and just hang out w/us - we'd LOVE to see You!

We have 7+ Quilts of Valor ready to be awarded in the upcoming weeks.  We're always eager to have additional presenters join us for these very special QOV Award Ceremonies.  Check out our schedule and let us know when you may be available.


This is the most recent finish of one of our valued QOVF Volunteer Members:

Sue's QOV coming off the frame

And look-y look what 'P' just finished up - this one is HOT off the sewing machine 10/29/2014:

'P's first strip-pieced Quilt of Valor quilt top ALL ready for borders...Love it!
We will be sharing and showing our latest Quilts of Valor creations at one of our upcoming QOV monthly Sew-INS; the next one is Thursday, November 13, 2014 @ 10:00 am (CST), don't forget to bring yours!

See YOU there,
~Deb

Wednesday, October 22, 2014

QOVF National Treasurer Cuts to the Chase...


Our National Quilts of Valor Foundation Treasurer, Joyce Lundrigan, cuts right to the chase in explaining exactly ALL the legally required actions 'we' need to take to comply with current federal laws pertaining to every non-profit, including our Foundation, which in turn will allow us to continue to move forward into 2015 and beyond...Please read on for ALL the details and Thank YOU, Joyce for clarifying this for everyone.

Deb Lindley/East Central Illinois Quilts of Valor® State Coordinator
Quilts of Valor® Foundation
217.264.2051 (Direct)
deb.lindley@QOVF.org
www.QOVF.org

"Covering our Service Members and Veterans touched by war with Quilts of Valo®r..."

The Quilts of Valor® Foundation is a non-profit established and operated in accordance with section 501(c)(3) of the Internal Revenue Code.

East Central Illinois QOV Blog:  http://eastcentralilqov.blogspot.com/


Quilts of Valor ® Foundation


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The Quilts of Valor ® Foundation 
"Moving Forward" Series Message #6
A Message from Our Treasurer Joyce Lundrigan


Dear Volunteers,

 
As your national treasurer, I'm going to cut right to the chase. 

 
As a 501(c)(3) organization, we are legally required to report all donations made in the name of the Quilts of Valor Foundation. The QOVF executive staff and board of directors have spent a year working hard to put a structure in place, as well as policies and procedures to follow, for all of our volunteers, our donors, and other interested constituents. We have been advised to notify all of our volunteers of the legal requirements to which they (and we) must adhere.

 
The Quilts of Valor Foundation has only one EIN number. All funds collected in the name of Quilts of Valor Foundation must flow through our national account.

 
If we all don't follow IRS rules and regulations, QOVF could be found in violation and lose its non-profit status. Also, should someone report volunteers accepting donations or grants on behalf of the Quilts of Valor Foundation and not turning them in, they could personally be held liable.

 
In my opinion, we have all worked too long and too hard to allow either of the above situations to happen. We have always valued our reputation and the pureness of our mission. We trust that everyone in the QOVF community will help us to protect both.

 
Many exciting things are planned for our members and supporters. Check Susan's Moving Forward extra page in the upcoming November issue of Threads to find out what is in store.

Joyce Lundrigan

Quilts of Valor Foundation





R. Susan Gordon
Executive Director
Quilts of Valor ® Foundation

Thank you for putting service above self.
Your efforts make a difference.


October  2014



Contact Us

email

Website

Address
3050 Five Forks Trickum Rd
PMB 430
Lilburn, GA 30047

Join Our Mailing List

Like us on Facebook   Find us on Pinterest   Visit our blog

Monday, October 20, 2014

Marianne Fons Extends a Heartfelt Thank YOU to Fellow QOV Volunteers

One of our very special Quilts of Valor Board of Directors, Marianne Fons...THE Marianne Fons, of Fons & Porter...Yes THAT One, gives a heartfelt Thank YOU to all our Quilts of Valor Volunteers and elaborates just 'Why' she, too, chose to become a Quilts of Valor Volunteer herself.

Founder, Catherine Roberts, yours truly, THE Marianne Fons

Please read on...



Quilts of Valor ® Foundation


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The Quilts of Valor ® Foundation 
"Moving Forward" Series Message #5
From Marianne Fons 

As one who serves on the board of directors of Quilts of Valor Foundation, I write to express my thanks to the entire QOVF community.

Of all the charitable pursuits available in the quilting world and beyond, I have sometimes asked myself why I was drawn to Quilts of Valor, why, like everyone involved in QOVF, I spend many hours every day-as well as considerable cash for fabric, postage, and, lately on travel to attend conferences-in support of QOVF's mission, rather than on something else.

The answer is easy: Because I don't know what to do about war.

I understand that conflict is part of human nature, and that war is not likely to end in my lifetime. I don't know what to do about it, but I do know how to make quilts, and I believe strongly in their healing power. Thus my support of QOVF and its mission to heal military service members and veterans touched by war. Thus my willingness to be a board member, to serve, as we all do, at our own expense.

I have watched the growth of QOVF in recent years with awe, sometimes even with personal pride when people suggest the "Quilts of Valor" documentary I co-produced with Iowa Public Television has helped raise the awareness of the foundation. When I got involved around 2009, I believe the count was under 40,000 quilts awarded. Now it is over 106,000. That's amazing growth.

Every not-for-profit organization designated as a 501(c)(3) must meet the IRS's financial and reporting requirements. QOVF has chosen to create a new membership structure to continue meeting those requirements. In addition, the new membership fees establish a way for everyone to share the burden of the growing administrative costs of operating a national service organization.     

Because I make most my QOVs on my own, I have joined QOVF as an individual, but I'm hoping to join as a group member as well. A local friend in my small town in Iowa is a newly retired public school teacher and wants to get back to her quilting. She has indicated a willingness to handle our new group's financial paperwork by serving as Group Leader. It's neat to think that when we sew locally on QOVF National Sew Day this coming February, it will be as a registered local group.

I know that change can be hard. During the transition to the new QOVF everyone wants complete and accurate information and to understand the impact of the changes on them. During this time it is important to have constructive and civil discussions regardless of differences of our opinions. We can agree to disagree; however, we must be mindful that QOVF's mission is why we volunteer.

Many apologies if I seem to be on a soapbox. I am only expressing my own feelings, expressing my heartfelt thanks to everyone who has made and continues to make Quilts of Valor, and encouraging all to look upon membership simply as an opportunity to continue to support the mission and core values of Quilts of Valor Foundation and to uphold its maturation.

When I met Catherine Roberts in Houston in 2008, one of the dreams she expressed was for Quilts of Valor and National Service to become household words. I share that dream.

Thank you for sharing that dream with us. 

Marianne Fons



R. Susan Gordon
Executive Director
Quilts of Valor ® Foundation

Thank you for putting service above self.
Your efforts make a difference.


October  2014



Contact Us

email

Website

Address
3050 Five Forks Trickum Rd
PMB 430
Lilburn, GA 30047

Join Our Mailing List

Like us on Facebook   Find us on Pinterest   Visit our blog

Questions?  Please contact your area Stat Coordinator:

Deb Lindley/East Central Illinois Quilts of Valor® State Coordinator
Quilts of Valor® Foundation
217.264.2051 (Direct)
deb.lindley@QOVF.org
www.QOVF.org

"Covering our Service Members and Veterans touched by war with Quilts of Valo®r..."

The Quilts of Valor® Foundation is a non-profit established and operated in accordance with section 501(c)(3) of the Internal Revenue Code.


East Central IL Quilts of Valor Blog:  http://eastcentralilqov.blogspot.com/  

Monday, October 13, 2014

QOVF - Getting Our Financial House in Order...



Our Quilts of Valor® Executive Director, Susan Gordon, does a phenomenal job of explaining just how QOVF will continue to move forward by explaining just 'how' our Quilts of Valor® Foundation will get its financial house in order.  Even yours truly learned a thing or two!

Please read on to discover just how this financial process will work, and continue to enhance and ensure that an already wonderful program whose sole mission is "To cover our Service Members and Veterans touched by war with comforting and healing Quilts of Valor" will continue on...

Deb Lindley/East Central Illinois Quilts of Valor® State Coordinator
Quilts of Valor® Foundation
217.264.2051 (Direct)
deb.lindley@QOVF.org
www.QOVF.org

"Covering our Service Members and Veterans touched by war with Quilts of Valo®r..."

The Quilts of Valor® Foundation is a non-profit established and operated in accordance with section 501(c)(3) of the Internal Revenue Code.

East Central Illinois QOV Blog:  http://eastcentralilqov.blogspot.com/



Quilts of Valor ® Foundation


flag-stripes.jpg
The Quilts of Valor ® Foundation 
"Moving Forward" Series Message #4
Getting Our Financial House In Order
From Susan Gordon



Dear Volunteers,
I'm starting this next e-blast by sharing some background information that I hope will help you understand why we are making the current changes.

During the early years following Catherine's dream of healing the wounded with quilts, sew groups began to form around the country. As the number of volunteers and quilts increased, Catherine recognized the need to become a 501(c)(3) and took the time and effort to register the foundation, making financial donations to our mission tax deductible.

Also, a QOVF website was born. We listed sew groups on the site and used Facebook to communicate with quilters by posting information there. We had no published policies or procedures in those days.

Eventually, QOVF had a monthly newsletter, but we also experienced a long period without a newsletter to communicate the guidelines of our rapidly growing foundation to volunteers, simply because no volunteer with the needed skills was found. In the meantime, technology improved, and now we have-in addition to our quality monthly newsletter QOVF Threads-"Constant Contact," which we use to send messages like this to our 7000 and growing email list. We now also have a published Policies & Procedures Manual with clear guidelines regarding the "whys" and the "hows" of what we do at QOVF. The "P & P" is available on our website  www.QOVF.org as a downloadable pdf.

Just a few years ago, our Board of Directors applied for national trademarks for the words Quilts of Valor®, Quilt of Valor®, and QOV®. The approval process was lengthy, but with our trademark applications now approved, we have a responsibility to protect our trademarks and monitor their use; our Policies & Procedures Manual helps us to do that.

Earlier this year, as we worked to get our policies and procedures into publishable form, our team spent a great deal of time thinking about how to create a way to ensure that the administrative costs any growing national organization must bear would be shared by all. These expenses include our Constant Contact contract, our website, our tax return, our state fundraising registrations in the states that require filing, our liability insurance policy, and other costs.

The decision was made to transition to a membership structure-to ask our volunteers to pay a nominal fee to actually join Quilts of Valor Foundation as card-carrying members. Becoming a membership organization enables us to put our financial house in order. Member groups must designate a Group Leader who will take the responsibility of keeping records of the group's local fundraising activities, reporting and turning in local funds to our national treasurer, and monitoring reimbursements.

Keeping accurate financial records is critical for maintaining our 501(c)(3) status and filing our annual tax return. Charging a nominal annual membership fee means everyone in Quilts of Valor Foundation shares in the expenses necessary to operate the foundation. With our financial record-keep in order, we'll be in the position to seek financial support from both inside and outside the quilting industry. We'll be in a position to order and pay for a financial audit of our books.

Financial transparency is important, and the independent audit mentioned above is a goal of our Board of Directors and Executive Staff. With additional funding, we'll be able to "give back" much more to local groups. Right now, we're asking our community of volunteers to step up and become members, and we hope that within a short time we'll have extra resources to not only help local groups buy more fabric and supplies to use locally, but to also set up scholarships and grants to enable people who can't afford fabric themselves make Quilts of Valor.

Our Core Values say we are accountable
We are accountable to our donors, our volunteers, and our recipients. We must also be accountable for the funds that are raised in the name of Quilts of Valor.  From now on, groups who represent themselves as QOV groups and who raise money locally are required to send their funds to national treasurer, who maintains our records and supplies them to our tax preparer. Without local accountability, we can't be accountable at the national level.

The good news is that, now, 100% of the funds you raise locally are available for reimbursement. With our new membership structure, everyone helps with shared "national" expenses. There is no need for 10% of your funds to be earmarked for these expenses as they once were. Refunds of the 10% that was held at national in this past year have been made to all local groups. Going forward, when you apply for reimbursements, our Treasury Services Coordinator and our National Treasurer are committed to getting reimbursement to local groups within 14 working days provided documentation is in order. Check the Policies & Procedures Manual for this procedure.

Thanks for your passion and devotion to our mission. Please let Sharon Ledbetter (sharon.ledbetter@QOVF.org) or me (susan.gordon@QOVF.org)know if you have questions. 

Susan




R. Susan Gordon
Executive Director
Quilts of Valor ® Foundation

Thank you for putting service above self.
Your efforts make a difference.


October  2014



Contact Us

email

Website

Address
3050 Five Forks Trickum Rd
PMB 430
Lilburn, GA 30047

Join Our Mailing List

Like us on Facebook   Find us on Pinterest   Visit our blog